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Data room confidential mode is a feature which allows the administrator of the virtual room to limit a particular user’s access to the VDR according to their IP address or device type. It is a valuable tool for M&A transactions and other sensitive business ventures.

A good service will allow users to assign granular permissions and utilize two-factor authentication. They should also provide remote shred that erases documents that are downloaded after an administrator has removed access. They will also be able to handle the most commonly used file formats like PDFs and XLSXs. The most trusted providers will be able to add a watermark on files that users download, which will discourage users from sharing copies of the files online. They can even specify a time limit for files downloaded to prevent downloads that are not authorized.

Other useful tools include redaction. It allows the administrator to block (black out) fragments of text or specific sections of a document from the view of authorized users. This feature is crucial as it will protect the personal information of all users and critical business data from hackers. Most reliable VDR providers can modify PDF Doc, Docx Txt, PPT, PPTX GIF, JPG and Q&A files.

Some providers let users print documents that automatically include a “watermark” and download the original version. A reputable provider will offer a question-and-answer function that allows users to discuss documents in the dataroom and keep answers in a searchable database. This is a useful tool for M&A transactions or any due diligence project.

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