Choose a business that offers the option of a trial or demo account when selecting software for board meetings. You can then test how simple the software is to use and what it has to offer. You should also find out what kind of customer service they provide, as well as how they take to respond to questions or concerns.
Board management tools can cut down on the time spent on meeting preparation by automating processes such as finding the most efficient meeting times and gathering RSVP responses and setting up meetings for recurring meetings. By keeping documents in a central location they make it easier to collaborate and share documents. In addition, using software for board meetings can reduce the cost of travel by allowing members to take part in meetings remotely.
In the office or on the go Board members require access to their notes and meeting materials in real-time. Look for a board portal with mobile support, which allows directors to work from anywhere, at any point. Being able to access their meeting materials via their phone or tablet makes it easier for them to stay connected with the board even when they’re out of the office or in a foreign place.
The best boards have enhanced security features that help keep confidential information safe. Look for SOC-II certification to ensure that confidential documents the board reviews remain within the virtual boardroom and don’t become the subject of fishing expeditions or frivolous lawsuits. They should also allow anonymous voting on sensitive topics to ensure that everyone’s voice is heard.